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Tuesday 30 December 2014

Powers of Board Under CA, 2013

Powers of Board under CA, 2013
 By 
CS D Hem Senthil Raj and CS K Vinoth
Overview of Section 179:
Section 179 of Companies Act, 2013 provides the powers of board of directors as mentioned below in sub sections (a) to (k) as detailed below:
(a)
to make calls on shareholders in respect of money unpaid on their shares;
(b)
to authorise buy-back of securities under section 68;
(c)
to issue securities, including debentures, whether in or outside India;
(d)
to borrow monies
(e)
to invest the funds of the company;
(f)
to grant loans or give guarantee or provide security in respect of loans;
(g)
to approve financial statement and the Board's report;
(h)
to diversify the business of the company;
(i)
to approve amalgamation, merger or reconstruction;
(j)
to take over a company or acquire a controlling or substantial stake in another company;
(k)
any other matter which may be prescribed:

    Overview of Rules:
Powers of Board as per Chapter XII of the Companies (Meetings of Board and its Powers) Rules, 2014.
(1)
to make political contributions;
(2)
to appoint or remove Key Managerial Personnel (KMP);
(3)
 to take note of appointment(s) or removal(s) of one level below the  Key Managerial Personnel (KMP);
(4)
to appoint internal auditors and secretarial auditor;
(5)
to take note of the disclosure of director’s interest and shareholding;
(6)
to buy, sell investments held by the company (other than trade investments), constituting five percent or more of the paid up share capital and free reserves of the investee company;
(7)
to invite or accept or renew public deposits and related matters;
(8)
to review or change the terms and conditions of public deposit;
(9)
to approve quarterly, half yearly and annual financial statements or financial results as the case may be.

Delegation of Powers to Committee(s), Managing Director/Manager/Principal Officer:
Pursuant to the provisions of the Companies Act, 2013, the Board of directors has the authority to delegate its powers as mentioned in clause (d) to (f) to any committee of directors, the managing director, the manager or any other principal officer of the company  
Or
In the case of a branch office of the company, the principal officer of the branch office on such conditions as decided by the board.

Composition of Committee(s):
The Composition of Committee shall be a combination of Directors and Principal Officers of the Company.
However in general parlance, it is advisable to have at least three directors in the committee as a matter of good corporate governance.
Quorum for the Committee(s):
Minimum two directors present shall be fixed as the quorum for such committee(s).
 List of Committee(s) which can be delegated with Board Powers as per the provisions of Companies Act, 2013:
Following are the Committee(s) which can be delegated with Board Powers, namely:
1.      Borrowing Committee
2.      Investment Committee
3.      Loan and Guarantee Committee


Legality of the Resolution passed by the Committee(s):
In legal parlance, the Resolutions passed by the committee shall be deemed to be passed by the Board of Directors of the Company.
The Resolutions passed by such committee(s) shall be legally valid and can bind the company for those items which are transacted through such committee(s).

Taking Note/Minuting of the Resolutions passed by the Committee(s):
“Resolutions passed by the committees shall be taken note in the subsequent Board Meeting and the same shall form part of the Minutes of the Board Meeting in which the resolution passed by committees is taken note off.
Company shall file the Resolution passed by the Board of Directors for delegation of Power to the Committees to Registrar of Companies in e-form MGT 14 as a matter of good governance even though Section 117 of the Companies Act, 2013 read with Rules does not mandate the filing of this Resolution.”
Note:
In respect of dealings between a company and its bankers, the exercise by the company of the power specified in clause (d) shall mean the arrangement made by the company with its bankers for the borrowing of money by way of overdraft or cash credit or otherwise and not the actual day-to-day operation on overdraft, cash credit or other accounts by means of which the arrangement so made is actually availed of.

BY
CS K VINOTH
CS D HEM SENTHIL RAJ

      

Friday 19 December 2014

A BREIF OVERVIEW OF NON-RESIDENT INDIANS (NRI’S) AND RESTRICTIONS FOR NRI’s UNDER FOREIGN EXCHANGE MANAGEMENT ACT (FEMA)

A BREIF OVERVIEW OF NON-RESIDENT INDIANS (NRI’S) AND RESTRICTIONS FOR NRI’s UNDER FOREIGN EXCHANGE MANAGEMENT ACT (FEMA)
 By
CS K Vinoth and CS D Hem Senthil Raj 
OVERVIEW

Under the Foreign Exchange Management Act, there are certain restrictions imposed by the Reserve Bank of India and Government of India in terms of dealing with the Non-Resident Indians (NRI’s), The exhaustive list of restrictions are given below for your ready reference.

WHO IS AN NON-RESIDENT INDIAN (NRI)

An Indian Citizen who stays abroad for employment/carrying on business or vocation outside India or stays abroad under circumstances indicating an intention for an uncertain duration of stay abroad is a non-resident. (Persons posted in U.N. Organisations and Officials deputed abroad by Central/State Governments and Public Sector undertakings on temporary assignments are also treated as non-residents). Non –Resident foreign citizens of Indian Origin are treated on par with non-resident Indian Citizens (NRIs) for the purpose of certain facilities.

Main categories of NRIs
The following are the main three categories of NRIs:-

(i) Indian citizens who stay abroad for employment or for carrying on a business or Vocation or any other purpose in circumstances indicating an indefinite period of stay abroad.
(ii) Indian citizens working abroad on assignment with foreign government agencies like United Nations Organisation (UNO), including its affiliates, International Monetary Fund (IMF), World Bank etc.
(iii) Officials of Central and State Government and Public Sector undertaking deputed abroad on temporary assignments or posted to their offices, including Indian diplomat missions, abroad.

RESTRICTIONS UNDER FEMA

1.  NRI cannot without prior approval of RBI, establish in India a branch or a liaison office or a project office or any other place of business, by whatever name called.
2. No person resident in India shall borrow in rupees from or lend in rupees to a NRI without prior approval of RBI.
3. A company incorporated in India, may borrow in rupees on repatriation or non-repatriation basis from a NRI, by way of Investment in Non-convertible Debentures (NCD) subject to the following conditions:
(i) The issue of NCD is made by public offer.
(ii) The rate of interest on such NCD does not exceed the prime lending rate of SBI as on date, on which the resolution approving the issue is passed in the borrowing company's General Body meeting plus 300 basis points.
(iii) The period for redemption of such NCD is not less than 3 years.
(iv) The borrowing company does not and shall not carry on agricultural/plantation/real estate business/trading in Transferable Development Rights (TDR) or does not and shall not act as Nidhi or Chit fund company.
(v) The borrowing company files with the nearest office of RBI not later than 30 days from the date of receipt of remittance for investment in NCD, full details of the remittances received.
(vi) The borrowing on repatriation basis, shall be subject to the following additional conditions:
 the percentage of NCD issued to NRIs to the total paid up value of each series of NCD shall not exceed the ceiling prescribed by RBI for foreign direct investment.
 the amount of remittance is received through normal banking channels or by transfer of funds from NRE/FCNR account.
(vii) The borrowing on non-repatriation basis, shall be subject to the following additional conditions:
 The amount of investment is received either by remittance from outside India, through normal banking channels, or by transfer from NRE/ NRO/FCNR account.
 Where the investment is made from NRSR account, the interest on such NCD shall also not be repatriable.
BORROWINGS BY A NON-RESIDENT INDIAN

1. Authorized dealer in India, may grant loan to a NRI, against the security of shares or immovable property provided that -
(a) The loan shall be utilized for meeting the borrower's personal requirements or for his own business purposes.
(b) The loan shall not be utilized for the business of chit fund/Nidhi Company/ agricultural, plantation/real estate business or construction of farm houses /trading in TDR.
(c) The RBI's directives are to be complied with.
(d) The loan amount, shall not be credited to NRE/FCNR/NRNR accounts.
(e) The loan amount, shall not be remitted outside India.
(f) Repayment of loan shall be made from out of remittances from outside India through normal banking channels or by debit to NRO/NRSR/NRNR/NRE/ FCNR accounts or out of the sale proceeds.
2. An Authorized dealer or a housing finance institution, in India may provide housing loan to a NRI, for acquisition of a residential accommodation subject to the following:
(a) The quantum of loan, margin money and the period of repayment shall be at par with those applicable to residents.
(b) The loan amount, shall not be credited to NRE/FCNR/NRNR account.
(c) The loan shall be fully secured by equitable mortgage.
(d) The installment of loan, interest and other charges shall be paid by the remittance through normal banking channels or out of funds in NRE/FCNR /NRNR/NRO/NRSR account or out of rental income from the property.
(e) The rate of interest on the loan shall be in conformity with the directives of RBI.
3. A body corporate registered in India, may grant rupee loan to its employee, who is a NRI subject to the following conditions :
(i) The loan shall be granted only for personal purposes including purchase of house property in India.
(ii) The loan shall be granted in accordance with Lender's staff welfare scheme/ staff Housing loan scheme at par with staff in India.
(iii) The loan amount is not used for the business of Chit fund/Nidhi Company/ Agricultural or plantation activities or real estate business or construction of farm houses or trading in TDR. The amount cannot be used for investment in any company/partnership firm/proprietorship concern or for relending.
(iv) The lender shall credit the loan amount to the borrowers NRO account.
(v) The repayment should be made by remittance from outside India or from NRE/NRO/FCNR account.
4. An Authorized Dealer may permit continuance of a loan/overdraft granted to a person resident in India, who subsequently becomes a person resident outside India subject to the following conditions :
(a) The Authorized dealer is satisfied about the reasons to continue the loan.
(b) The period of the loan or overdraft shall not exceed the period originally fixed.
(c) Repayment shall be made either through normal banking channels or from NRE/FCNR/NRNR/NRO/NRSR account.
5. In case a rupee loan was granted by a person resident in India to another person resident in India, and the lender subsequently becomes a non-resident, the repayment should be made by credit to the NRO or NRSR account of the lender.
6. Any remittance exceeding USD 1 million from NRO account needs RBI's approval.
INVESTMENTS BY A NON-RESIDENT INDIAN

1. NRI can invest in a firm or proprietary concern in India on repatriation basis, only with the approval of RBI.
2. A NRI may purchase/sell shares or convertible debentures of an Indian Company through a registered broker on a recognized stock exchange subject to the following conditions:
(a) NRI may purchase and sell shares/convertible debentures under “Portfolio Investment Scheme(PIS) through a branch of an Authorized dealer.
(b) The paid up value of shares/convertible debentures of an Indian Company purchased by each NRI both on repatriation and non-repatriation basis does not exceed 5% of the paid up value of shares.
(c) The aggregate paid-up value of shares/convertible debenture purchased by all NRIs does not exceed 10% of the paid up capital of the company, or 10% of the paid up value of each series of convertible debentures, provided, the aggregate ceiling can be raised to 24% by passing a special resolution at the General Meeting.
(d) The NRI investor takes delivery or gives delivery.
(e) The payment, for the purchase is made through normal banking channels or out of funds held in NRE/FCNR account in case of repatriable purchase and from NRE/FCNR/NRO/NRNR/NRSR account of the NRI in case of non- repatriable purchase.
3. A NRI may purchase shares or convertible debentures of an Indian Company on non-repatriation basis other than portfolio scheme subject to the following conditions:
(a) The company should not be a Chit Fund company/Nidhi Company doing Agricultural, plantation, real estate construction of farm houses or dealing in TDR.
(b) The amount of consideration shall be by way of inward remittance through normal banking channels from abroad or out of funds held in NRE/FCNR/NRO/NRNR account.
(c) The sale/maturity proceeds shall be credited only to NRSR account where the purchase consideration was paid out of funds held in NRSR account and to NRO/NRSR account where the purchase consideration was paid out of NRE/FCNR/NRO/NRNR account.
(d) The capital appreciation cannot also be repatriated.
SALE OF IMMOVABLE PROPERTY BY A NON-RESIDENT INDIAN

1. A NRI is permitted to sell his immovable property in India and repatriate the sale proceeds up to USD 1 million per year. However, he should have held the property for a period of at least 10 years. If immovable property is sold, amount equivalent to foreign exchange brought in, can be repatriated.
2. NRI cannot make deposits in companies in India, but only in banks.
3. Indian Companies can issue commercial paper to NRI on non-repatriation basis only.
4. FDI in India is permitted according to the sectoral caps permitted by RBI.
5. Transfer of shares/convertible debentures from residents to non-residents in sectors other than financial service sector is subject to the following:
(a) The activities of the investee company are under automatic route under FDI policy and transfer does not attract the provisions of SEBI.
(b) The non-resident shareholding after the transfer, complies with sectoral limits under FDI policy.
(c) The price at which the transfer takes place is in accordance with the pricing guidelines prescribed by SEBI/RBI.
Foreign Exchange Regulations speak exhaustively on Non-Resident Indians. The above-said are a few important points relevant to this article.

By
CS D Hem Senthil Raj
CS K Vinoth



Tuesday 16 December 2014

Note On - Books of Accounts - Under CA, 2013

BOOKS OF ACCOUNTS, ETC., TO BE KEPT BY COMPANY
By
CS D Hem Senthil Raj and CS K Vinoth

INTRODUCTION:
As per Section 128 (1) of CA, 2013 every companies are required to prepare and keep at its registered office
(a)    Books of account and other relevant books and
(b)   Papers and financial statement for every financial year. 
including its branch office or offices, if any. 
DEFINITION OF BOOKS OF ACCOUNTS:
 Books of Account includes records maintained in respect of: 
(i)                 all sums of money received and expended by a company and matters in relation to which the receipts and expenditure take place;
(ii)               all sales and purchases of goods and services by the company;
(iii)             the assets and liabilities of the company; and
(iv)              the items of cost as may be prescribed under section 148 in the case of the Company which belongs to any class of companies specified under that section;
BRANCH OFFICE:
 Branch office in relation to a Company means any establishment described as such by the Company.
FAQ’s
 Whether the Records of the Company shall be kept other than the Registered Office?
 A Company can keep the above said documents and other relevant papers at any place in India as decided by the Board of Directors of the Company from time to time.
 However, the company shall intimate the Registrar by filing a Notice in writing giving the full address of the place where the records are kept within seven days from the date of decision taken by the Board.
 Whether Company can keep its books of accounts or other relevant papers in electronic format?
 Company can keep its records including the records of branch office, if any in electronic format as permitted under Section 128 of the Act subject to the rules prescribed in the rule 3 of Chapter IX of The Companies (Accounts) Rules, 2014.
 However maintenance of books of accounts in electronic mode is optional. 
ADDITIONAL COMPLIANCE FOR THE COMPANIES:
 The company shall intimate to the Registrar on an annual basis at the time of filing of financial statement-
 (a) the name of the service provider;
(b) the internet protocol address of service provider;
(c) the location of the service provider (wherever applicable);
(d) Where the books of account and other books and papers are maintained on cloud, such address as provided by the service provider.
In case of the Companies having branch office in India or Outside India, the Company shall be deemed to be complied with the  provision of this section if proper books of accounts relating to the transactions effected at the branch office are kept at the Registered office of the Company as per the mode of keeping of records prescribed by the Act.
MAINTENANCE OF RECORDS:
 Maintaining of Records at least for a period of Eight Years:
 The books of accounts of every company relating to a period of not less than eight financial years immediately preceding financial year
                                                                        or 
where the company had been in existence for a period less than eight years, in respect of all the preceding years together with the vouchers relevant to any entry in such books of accounts shall be kept in good order. 
CIRCULATION OF FINANCIAL STATEMENTS:
 Manner of circulation of financial statements in certain cases:
 In case of all listed companies 
and
 such public companies which have a net worth of more than one crore rupees and turnover of more than ten crore rupees, the financial statements may be sent-

ü  by electronic mode to such members whose shareholding is in dematerialised format and whose email Ids are registered with Depository for communication purposes.

ü  where Shareholding is held otherwise than by dematerialised format, to such members who have positively consented in writing for receiving by electronic mode; and

ü  by despatch of physical copies through any recognised mode of delivery as specified under section 20 of the Act, in all other cases.
RESPONSIBLE PERSONS FOR ENSURING COMPLIANCE:
 Who are the responsible persons to secure compliance with the requirement of books of accounts
 Following are the persons responsible to secure compliance with the requirement of books of accounts: 
a)      Managing Director
b)      Whole Time Director in charge of Finance
c)      Chief Financial Officer
d)      Any other person of the Company charged by the Board with the duty of complying with the provisions of Section 128 of the Act.

FORMAT OF NOTICE FOR KEEPING RECORDS, BOOKS OF ACCOUNTS ETC AS PER SECTION 128 OF THE ACT:

Notice of Keeping Records, Books of Accounts etc to Registrar of Companies as per Section 128(1) of Companies Act, 2013

Name of the Company:
Date of Board Meeting:
Full Address of the Place where Records of the Company shall be kept:

Particulars of the Records to be kept:
1.      .....................................
2.      .............................................
3.      ........................................

By
CS K Vinoth
CS D Hem Senthil Raj